Book Keeping to the Licensed Trade

Online Bookkeeping for pubs, bars, cafes & retaurants

For those clients who feel able to do their own bookkeeping, we have provided a simple method of recording all your income and expenditure. This is a facility provided purely for your convenience, and you do not have to use them if you prefer not to. Otherwise, simply fill in the form on a weekly basis - one form every week - and either send them directly to us as email attachments online, or print them off and send them by post. You may send them to us on a monthly, quarterly or yearly basis at your convenience.

Please note that we specialise in online accounting systems like Sage, Clearly Bookkeeping and Quicken, so you need not feel obliged to do any of the above as we can complete the whole process on your behalf.

In order to complete your set of accounts we need certain items of documentation. Please note that for VAT registered clients (those with an annual turnover of more than £61,000) we require these on a quarterly basis, for others an annual submission is sufficient. In any case, a member of our staff will contact you when your return is due, so there's no need to panic! We require:

• VAT Returns
• Sales Invoices
• Bank Statements
• Purchase Invoices
• Details of any Direct Debits & Standing Orders
• Cheque details (stubs)
• Weekly Bookkeeping Sheets

Example
A typical Excel Spreadsheet showing weekly income and expenditure

Reduced size version - see details in illustrations below.

Illustrations - Above: Left Panel of Spreadsheet. Below: Right Panel of Spreadsheet.

Should you need any additional guidance in filling out your weekly bookkeeping spreadsheet, or any other related matter, please feel free to contact us and we will be happy to advise.

Download the Online Bookkeeping Spreadsheet

In order to facilitate easier bookkeeping for our clients, we have designed an online Excel spreadsheet form for you to download.

< DOWNLOAD PUB PLAN BOOKKEEPING FORM >

VAT Payments

Most people pay their VAT quarterly, although you can pay monthly if you so desire. If your first quarter is January - March, for example, your VAT payment is due on or before 30th April; so you have a month from the end of you quarter in which to pay.

If, however, you file your VAT Returns online with Her Majesty's Revenue & Customs (HMRC), you get an extra 7 days to both submit and pay your return.

We would need your authority, as your accountant, to complete this process for you.

If this is something you would like further information on, or would like to set up, please contact us or have a look at the HMRC website.

VAT Registration - Coping with Delays.

H M Revenue & Customs are currently struggling to cope with the number of new registrations for VAT - there are considerable delays. Businesses that have sent in the VAT1 registration form may have to wait months before receiving their VAT registration number.
For more information, click here.